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Controlled Copies help create secure, trackable document copies with unique details such as expiration dates and issuance reasons, making document management more efficient and confidential.
It streamlines archives and safely shares information with external partners, such as suppliers.
With unique numbers for each copy and controlled access, it ensures up-to-date documents are only accessible to authorized people.
Parameters of Controlled Copies
Unique Number
A distinct identifier is assigned to each controlled copy.
Purpose
The reason for creating the controlled copy.
Expiration Date
A predetermined date after which the document or copy is considered invalid or outdated. This ensures that only current and accurate information circulates.
Creating Controlled Copies
1. Select the "Controlled Copies" tab.
2. Click the "Create Controlled Copy" button.
3. Insert the purpose for creating the copy and click the "Create Copy" button.
